Job description

Job responsibilities

The post holder will be a member of the Directorate Senior Management Team and will be expected to work towards providing an integrated estates, capital planning and facilities management function for the Trust. This will require management input and close working with all other function leads within the Directorate to achieve a customer focused service delivery model.

1. The post holder will be accountable for
2. The preparation, maintenance and accuracy of the Trusts Estates Terrier,
3. Property title documents,
4. Leases
5. Licenses
6. The oversight of the safe keeping and accuracy oversight of all related property documents
7. Ensure the recoding, update and socializing of third party interests, covenants and other restrictions on the use of the building/land

Note: The responsibilities outlined in this job description are many and varied. This list of duties is not exhaustive, but generally summarises the level of responsibility associated with the position and in particular the post holders responsibility around property management

Assist the Associate Director of Property and Capital in the development and regular review of the Estates Strategy taking in to account the post holders responsibility around property, its utilization and the term of its

The post holder will ensure interconnection and support for the Property Assistant & Space Manager, via the Assistant Property & PFI Manager to ensure the Trust has a robust space utilization and property management strategy that is both joined up and continuously improving.

Provide technical property advice and support for the development of business plans for the submission to the Capital Planning and Projects group for capital

Develop and maintain an approved list of property related consultants, contractors and in accordance with Corporate Policies and

Liaison with internal and external strategic planning lead officers in the provision of effective property management

Oversee the Assistant Property & PFI Manger with the compilation and maintenance of an accurate estate property database, site records, drawings and Statutory Terrier information in accordance with guidelines laid out in the N.H.S. Executive Codes of Practice. This will also include gaining assurance from the Trust surveyor that technical drawings for land and buildings within the post holders remit, e.g. CAD drawings to detail building layout and plans, asbestos locations etc., are accurate and readily

Work closely with the Assistant Property & PFI Manger to ensure terms of property leases are regularly reviewed and maintenance regimes are in accordance with both the and contractual detail of the original agreement. NB: This will include liaison with Trust solicitors, surveyors, Landlords and other professionals to provide a comprehensive service.

Ensure all property systems are documented in accordance with the Trust ISO9001 Quality Management

Work with the Head of Estates and Facilities to ensure terms of assured short term tenancy agreements are regularly reviewed and advise the Associate Director of Property and Capital of medium and long term strategic initiatives. .

Support the Associate Director of Property and Capital on the acquisition and disposal of properties identified as surplus in accordance the Trust strategic clinical and property plan and in line with Estate Code

Provide expert specialist advice on disposal strategies for the estate to ensure best value is

Support the procurement process with detailed and expert advice associated with property acquisitions and disposals. NB: This will include the appointment of legal advisors, planning consultants, and other specialist advisors, preparation of leases, licenses and covenants, tender documents, selection

The post holder will support the provision of a space management service in conjunction with the Estates Strategy & Capital Projects Manager as-and-when, this impacts on the short, medium and long term property strategy and operational delivery relating to the post holders

The post holder will provide professional property advice in relation to valuations and rates appeals in liaison with the Valuation Office Agency and specialist valuation

Responsible for the oversight of the update of lease data relating to the maintenance of properties in accordance with the terms of the property leases/licenses.

To attend property related meeting and provide professional advice on lease management, term of contract, particular property responsibilities for both operational use and building upkeep.

The post holder will work with Directors and Heads of Service to best understand the strategic and operational requirements for the delivery of appropriate property provision across the

Provides advice on property related legislation and ensures the Trust is up to date g. 210 Equality Act, Property Law, 1954 Landlords and Tenants Act, contract law and statutory compliance.

Professionally accountable and responsible for the safe and efficient operation of all Property Management Services, including staff, PFI delivery and strategic management , land, buildings and plant/equipment associated with the Trust property responsibilities.

To provide strategic advice on the suitability of buildings for acquisition and disposal through complex option appraisal and benchmarking, ensuring all aspects of property management are taken into account e. accurate open market valuations are obtained, condition surveys are accurate.

Responsible for negotiation and agreement of accurate property disposal and purchase prices.

Responsible for developing good working relationships with landlords and other external stakeholders to ensure property related issues can be managed

Supporting the Assistant Property & PFI Manager in the day to day management and continuous improvement of the Trust PFI buildings including monthly performance reviews , service failure issues , help desk reporting, compliance , contractual issues and strategic

Ensuring via the Assistant Property & PFI Manager that the PFI arrangements (Trust responsibilities) are documented in line with ISO14001 & ISO14001

Devise, negotiate, implement and monitor complex, high value service level agreements for the provision of property management services to other local health care organisations.

NB: Ensure services are provided in accordance with the terms of service level agreements, are statutory compliant and achieve business objectives set out in budget and service delivery plans and the Trust clinical strategy.

Responsible for providing property related information the Trust Quality manager on a regular basis throughout the financial year, in support of both PAM and ERIC .

To manage, monitor and correctly document within the Trust 3i database, in conjunction with the Trust Assistant Property & PFI Manager all property service contracts, ensuring that they offer best value, are of high quality and meet the needs of clinical services and statutory

Person Specification

Education/Qualifications

Essential

• 1.Master's degree or equivalent experience
• 2.Professionally qualified in building or engineering surveyor related discipline (to RICS, CIOB or similar) or can demonstrate equivalent experience through formal vocational training.
• 3.Able to evidence continued professional development and post graduate study to Masters level or equivalent.
• 4.Member of relevant professional institute to Chartered status or able to demonstrate experience and knowledge to an equivalent standard.
• 5.Extensive experience in property management related senior management role
• 6.Extensive experience in managing major capital projects and maintenance contracts.
• 7.Extensive experience in management of property portfolios including leases, acquisitions and disposals.
• 8.Qualification in Project Management to PRINCE 2 Practitioner level or equivalent.

Desirable

• 9.Experience of working in the NHS in an Estates management role.
• 10.Diploma in Management Studies.
• 11.Chartered Surveyor (RICS)
• 12.Member of IHEEM or equivalent

Knowledge

Essential

• 1.Extensive technical knowledge of all property related issues including, building structures, planning, statutory compliance, conveyancing, leases and other tenure matters.
• 2.Sound understanding of Corporate and Directorate financial control, budget structures, budget management, Property Law Act. Significant experience of managing complex property transactions.
• 3.Sound understanding of Corporate and Directorate financial control, budget structures, budget management, budget setting, recharging mechanisms, taxation, capital and revenue definitions, capital charges, depreciation, life cycle costs, business rates.
• 4.Extensive technical knowledge of property related legislation i.e. Landlord and Tenant Act, Property Law Act
• 5.Five years' experience of managing complex property transactions
• 6.Detailed understanding of health care operational environments including clinical service models, clinical and non clinical risk, patient focus, customer service, best practice service delivery and service redesign.
• 7.Detailed understanding of legislation relating to estates and facilities
• 8.Knowledge of strategic and operational planning techniques including option appraisals, feasibility studies, horizon scanning, business budget setting, recharging mechanisms, taxation, capital and revenue definitions, capital charges, depreciation, life cycle costs, business rates.
• 9.Extensive technical knowledge of property
• 10.Related legislation i.e. Landlord and Tenant, case preparation, service modelling, NHS modernisation and the changing culture, structure, function and values of the NHS and its interrelationship with other agencies.
• 11.Knowledge and understanding of the impact of change and best practice in change management

Skills/Experience

Essential

• 1.Literate in IT/Computer Skills
• 2.Good oral communication skills based on fluency on the English language
• 3.Able to effectively prioritise own workload and that of others
• 4.Able to delegate effectively
• 5.Strong operational and strategic planning skills
• 6.Confident and effective communication with advanced verbal and written skills
• 7.Able to clearly present highly complex information to a variety of audiences including Directors, other professional groups and on occasions members of the public.
• 8.Effective negotiating skills, high level of diplomacy and political awareness
• 9.Able to provide strong professional leadership to a multi-disciplinary team across a varied estates portfolio.
• 10.Able to manage high value staff and non-pay budgets in excess of £3 million pounds
• 11.Able to deliver complex multi-faceted projects within time, on budget and to required quality and safety standards
• 12.Able to make difficult decisions when faced with multi-stranded and conflicting highly complex data
• 13.Able to produce high quality reports with recommendations based on complex data analysis and within tight timescales.
• 14.The post holder will be able to deliver all work outputs to a high quality commensurate with professional status.
• 15.Able to make sound judgements based on analysis of technical appraisals, feasibility studies, technical reports and other estates data.
• 16.Able to conduct effective management of complaints, incidents and service considerations including detailed investigations.

Personal Qualities

Essential

• 1.Able to deal effectively with occasional exposure to highly distressing or emotional circumstances including delivering unwelcome news to staff, resolving conflict and dealing with challenging behaviour.
• 2.Emotionally resilient to competing demands within the organisation and local health economy.
• 3.Commitment to equal opportunities.
• 4.Commitment to providing improvement to services for patients
• 5.Commitment to providing high quality customer focused services.
• 6.Able to relate and adapt to the perspective of others.
• 7.Professionally credible, confident in dealing with clinicians and clinical senior management staff and Trust Directors.
• 8.Calm and rationale approach to situations where conflict is likely.
• 9.Clarity of thought and articulate in the presentation of ideas.
• 10. Commitment to own personal development
• 11.Proven ability to achieve targets and objectives within a demanding and pressured environment against challenging deadlines.
• 12.Well developed leadership and motivational skills to facilitate working within and leading a large team. Proven ability to manage large groups of staff and implement human resources strategies, ability to empower, coach and support staff.
• 13.Able to influence and engage people in different settings. Able to build effective working relationships at all levels with internal and external stakeholders.
• 14.Ability to provide strategic direction and leadership within the Directorate.
• 15.Able to effectively prioritise and multi-task and continue to function to a high standard when under pressure.
• 16.Ability to travel across Trust sites.

Additional Qualities

Essential

• 1.Fitness Analysis as appropriate.
• 2.Competent key board skills enabling the production of reports, presentations, diagram, correspondence, spread sheets and other standard documents.

Corporate

Essential

• oFull UK Drivers Licence
• oAbility to Travel across Trust sites as required

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants .

Employer details

Employer name

Essex Partnership University NHS Foundation Trust

Address

Brockfield House

Kemble Way

Runwell

SS11 7FE