Job description

Job responsibilities

Main Responsibilities

• Working closely with the professional heads and the General Manager to provide demonstrable assurance that the quality of the clinical services including patient safety, patient satisfaction and clinical outcomes meet the required high standards. This will include investigations into serious incidents, complaints and staffing issues, appraisal, supervision and training of staff and compliance with mandatory reporting.
• Service Managers work closely with the Team Managers (direct reports) and other professionals to ensure care pathways are effective with regular reviews to enable strategic and operational plans to be delivered.
• Service Managers are responsible for ensuring good patient flow management utilising a combination of demand and capacity information, length of stay data caseload management and adherence to agreed clinical pathways. In addition, Service Mangers systematically make certain that clinical governance arrangements are imbedded within services and are working to full effect.
• Working with the Clinical and Service Leadership to recruit, motivate and train the workforce. To be able to demonstrate that staff have the appropriate skills and training to deliver high quality care. To appoint Team Leaders with the appropriate competencies. To be visible and available and to manage the performance of services to ensure excellent clinical outcomes and good levels of engagement.
• Actively support services to deliver any research objectives and encourage quality improvement.

Key Results

• The service manager is accountable for people management and development across their services. They will ensure people are focused and efficient in their roles and are achieving in individual and service outcomes. Robust performance and attendance management will be fundamental to ensuring service objectives are achieved and problem areas identified at an early stage with solutions quickly implemented.

Leadership

• Through coaching and feedback, drives a performance achieving culture ensuring people are carrying out their roles to the highest possible standard and that they understand the key measures for success.
• Ensures structures are in place so the teams are aware of and can pursue the aims, objectives and overall strategy of the service, thereby contributing to the overall development of clinical services.
• Ensures timely and reliable recruitment decisions and ensures effective management of staff induction and ongoing supervision for all staff, ensuring formal appraisal carried out in line.
• Identifies staff training & development needs and liaises with HR to meet these.
• Provides guidance and support to team members in meeting individual and team objectives through structured performance management processes, seeking advice from HR and applying Policy as needed.
• Role models professional credibility and conduct, setting a standard for services.
• To promote a culture of innovation and continuous improvement based on best practice and positive service user experience.
• To ensure that all staff treat service users, carers and relatives with dignity and respect at every stage of their care.
• To give clear and inspirational direction and support to staff working within the services, ensuring they are appropriately managed, motivated and engaged, in order to ensure the successful and co-ordinated delivery of activities and outcomes.
• Provide visible leadership and presence to services.
• Have a flexible approach which allows learning and development of others whilst providing constructive feedback and addressing any performance related issues.

Financial and Physical

• The Service Manager will be key to operational delivery and management of basic financial controls. They will lead on effective management of resources and expenditure within their remit using approved financial management practices.
• Participates in the business planning process, rigorously reviewing financial performance across their services and reports on financial performance to the General Manager.
• Support Team Manages with service budgets, applying agreed financial processes and implementing necessary changes while setting goals for future financing.
• Understand financial risks within services and recommends remedial action, prompting timely query resolution.
• Observes personal duty of care in relation to equipment and resources used in the course of their work and is responsible for supporting teams do the same.

Resources

• To organise resource allocation which maximises value for money and to make recommendations for improvement.
• Minimises costs of additional staffing (e.g agency) through effective staff deployment, planning and timely recruitment.

Workforce

• Monitors and supervises direct reports to work within performance, quality, safety and financial targets.
• Identify links with motivation and performance and able to demonstrate 100% annual appraisals for direct reports.

• Sets SMART objectives for direct reports, aligned to strategic objectives and targets.
• Adopt Safer Recruitment principles and ensures robust selection processes which provide equality of opportunity and enhance quality of selection decisions.

• Seek to develop own capabilities and creates culture of shared learning.

Quality & Performance

• The Service Manager takes responsibility for the quality of their services through effective monitoring of service delivery and ensuring internal quality processes are in place and working effectively across all services. They will ensure a clinical governance framework is in place in all services.
• Ensures all services are fully compliant with regulatory and contractual requirements and that contractual targets and outcomes are achieved to maximise income and achieve contractual compliance.
• Takes responsibility for the quality of their services, leading on service self-assessments and driving the review and development of continuous improvement plans to demonstrate good progressions and achievement against regulatory or contractual improvements.
• Demonstrates how feedback from those using the services is used to achieve improvements to service delivery while ensuring recommendations and lessons learnt from SUIs and complaints are implemented within services.
• Responds to management and service data requests in a timely way, ensuring this is validated and provided within agreed deadlines.
• Collates and analyses clinical data to (a) identify and minimise risk, (b) optimise clinical effectiveness, (c) optimise service efficiency. Devises a plan that addresses these components within the immediate context of service delivery and the broader operational framework of the service.
• Undertakes robust investigations into SUIs, practice and concerns, producing high quality and timely reports with appropriately recommendations.
• Ensures physical environment is safe and appropriate for staff and service users and in line with the Health & Safety policy.
• Ensures complaints are investigated efficiently and promptly in line with Policy and that any learning is shared across the services and the rest of the organisation as appropriate.
• Supports all staff in their duty to identify report and record all incidents of potential or actual abuse whether the victim is an adult or child and ensure that advice is sought from the Safeguarding Team where necessary.
• Ensure patient flow (waiting lists / length of stay / caseloads) are managed in line with agreed standards and act swiftly to address any deviations.
• Actively work with Team / Ward Managers in improving both quality and performance across service areas.
• Ensures services can demonstrate active review and scrutiny of individual care plans so that they are responsive to individual needs and evidence progression towards desired outcomes.
• Be responsible for assisting Team Managers to support their staff in assessing service users, completing a full needs assessment, developing a psychotherapeutic formulation and writing a tailored care plan to be implemented & evaluated.

Other

• Maintain personal and professional development to meet the changing needs of the job, participate in appropriate education and training activities.
• Champions change and embraces new ways of working to make services run more efficiently.
• Deputise for the General Manager as required.
• Undertake any other duties required following discussion and agreement with the General Manager.

Person Specification

Qualifications

Essential

• Recognised Professional Qualification in Social Work (DipSW/CQSW), Mental Health Nursing (RMN), Psychology or any allied medical profession.
• First Degree.
• Evidence of continuing professional development to Masters level or equivalent.

Experience

Essential

• Senior Management Experience in running large multidisciplinary teams with significant clinical and business delivery targets.
• Experience of managing budgets and resources effectively.
• Experience of leading and managing change to deliver organisational goals.
• Experience of leading business planning processes and delivering targets within an agreed budget.
• Experience of working within the NHS, or a related public or voluntary sector organisation.
• Experience of individual and team Performance Management and Appraisals.
• Experience of involving service users and carers in the development of services.
• Experience of working within a multidisciplinary team.
• Experience of recruitment and selection of staff.
• Knowledge of public sector management and NHS Mental Health services, Social and Primary Care service.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website .

Employer details

Employer name

Invicta Health CIC

Address

East Cliff Practice

Dumpton Park Drive

Ramsgate

Kent

CT11 8AD