Job summary
ADMINISTRATOR - within our restructured Hospital Division MDT Services
An opportunity has come up within our restructured Hospital Division for a full-time Band 4 Clinical Administrator to support our In-Patient wards.
Main duties of the job
The successful candidate will work closely within the multi-disciplinary team, ensuring that effective and efficient administration support is provided.
You must be experienced, dedicated, reliable, proactive, and a flexible individual who is assertive and take the initiative in anticipating the needs of their teams.
You should be able to work autonomously as well as part of a team. Along with being able to demonstrate good verbal and written communication skills.
It is essential that you have experience in minute-taking and using Excel to intermediate level, along with good attention to detail.
About us
Camden and Islington NHS Foundation Trust (C&I) provides high quality, safe and innovative mental health care to our patients in the community, in their homes or in hospital. We provide services for adults of working age, adults with learning difficulties, and older people in the London area. We currently deliver the majority of our care to residents in the London Boroughs of Camden and Islington. However, we also provide substance misuse services in Westminster, and a substance misuse and psychological therapies service to people living in Kingston. Our trust is also a member of University College London Partners (UCLP), one of the world's leading academic health science partnerships. In addition we have specialist programmes which provide help and treatment for: veterans living in London, young people caught in the cycle of gang culture, older people living with dementia and other age related mental health conditions. For more information, please access the following link: https://www.candi.nhs.uk/
Job description
Job responsibilities
Some of the key tasks in this role will be:
- To maintain and submit key performance data within strict timelines
- Distribution of documentation to GPs against set standards
- Data entry on our Electronic Patient Records (EPR) system
- To support Business/Team Meetings (preparing agendas, taking and distribution of minutes)To provide support with/lead on audits
- Procurement
- General administrative functions
Please ensure you read the attached Job Description and Person Specification to ensure you meet the criteria.
Person Specification
Qualifications
Essential
- Evidence of good general education to include GCSE or Equivalent in Maths and English. HNC Level in Administration or equivalent experience within an admin environment Recognised medical secretarial qualification e.g., RSA3 or equivalent knowledge and experience
Desirable
- Interest in continuing professional development
Skills/Abilities
Essential
- Diary Management
- Use of MS Office Software to intermediate level, to include Excel, Outlook and PowerPoint.
- Accurate entry and retrieval of information on database systems.
- Good communication skills, both verbally and in writing
- Proven ability to allocate work systematically and prioritise workload
- Ability to work in a challenging environment and as part of a team
- Ability to work on own initiative and be proactive in problem-solving.
- Ability to work flexibly to meet competing demands of the service
EXPERIENCE/ KNOWLEDGE
Essential
- Substantial experience in a secretarial/administrative role
- Experience of servicing/minuting meetings
- An understanding of Equality, Diversity and Inclusion
- An understanding of relevant legislation e.g. Health and Safety, Data Protection and Confidentiality
- Experience of working within a Multi-disciplinary team (MDT)
Desirable
- NHS experience
- Experience of working in a mental health environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants .
Employer details
Employer name
Camden and Islington NHS Foundation Trust
Address
Highgate Mental Health Centre
HMHC - Dartmouth Park Hill, London N19 5NX
London
N19 5NX