Job summary
The post holder will provide comprehensive administrative support to the Medical Devices Team, undertaking a wide range of administrative tasks. This will include being a focal point of contact for HCT staff regarding the servicing and repair of medical equipment Hertfordshire Community NHS Trust (HCT) is a dynamic and forward-thinking organisation. Our Trust is one of a new generation of community health service Trusts in the NHS. We are responsible for delivering a wide range of community health services across Hertfordshire. Our services are well established and we have built up a proud reputation for quality and excellence thanks to the hard work and dedication of our staff. Our vision is to become a leading light in the provision of innovative programmes of care which maintain and improve the health and wellbeing of the people of Hertfordshire and other areas served by the Trust.
Main duties of the job
Provide comprehensive administrative support to the Medical Devices Team, undertaking a wide range of administrative tasks. This will include being a focal point of contact for HCT staff regarding the servicing and repair of medical equipment.
About us
A big thank you for considering joining us at Hertfordshire Community NHS Trust. You'll find it a great place to work with many benefits offered to you as a member of our staff
We put our patients, their families and carers at the centre of our vision - Outstanding Services and Healthier Communities
Our staff are proud to be Innovative, Caring and Agile in their work to help achieve the Trust vision
We welcome diversity in our workforce and are interested in applicants from all backgrounds and ages
We don't want you to miss out so we'd like you to know that if we have a high level of interest in this role, the vacancy may close prior to the advertised closing date, so please make your application as soon as possible - Apply now
You've made a great decision to apply to join to HCT - we're looking forward to taking the next steps of the journey with you
Job description
Job responsibilities
Whilst it is not a legal requirement, Hertfordshire Community NHS Trust encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID-19.
We are committed to supporting flexible working options for staff, wherever possible, and welcome discussions on flexible working patterns to support our staff to maintain a healthy work life balance.
Word versions of documents are available if needed to allow for any adaptations to be made i.e. font, colour, background, convert to Read Aloud.
Person Specification
Qualifications
Essential
- Educated to GCSE standard or higher
- Administrative /professional qualification ( NVQ Level 3 or equivalent secretarial qualification)
Desirable
- Educated to BTEC ONC level or higher in a technical subject
Experience
Essential
- Significant administration experience in a similar role. Previous working experience and knowledge of database management. Experience coordinating maintenance and repairs for disparate teams. Understanding of the role played by medical devices in the delivery of safe patient care. Knowledge and experience on types of medical devices used within community health services Arranging meetings and taking notes of meetings
Skills and Abilities
Essential
- Ability to manage complex issues , to research and investigate and challenge information Ability to communicate with clinical teams at all levels. Able to communicate with external contractors Advanced knowledge and proficiency in the use of Microsoft Office packages ( MS Word , Excel , Power Point and Databases) Skills in problem solving/ decision making Excellent oral and written communication skills with attention to detail Good telephone manner, well developed influencing and negotiating skills Able to work to agreed levels of standard and output
Personal Qualities
Essential
- Professional manner Highly organised and able to meet tight deadlines and work under pressure Flexible and adaptable Focus on good customer care Effective team player
Other Requirements
Essential
- Must have access to a car for business use to drive across sites unless exempt under disability arrangements of the DDA
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants .
Employer details
Employer name
Hertfordshire Community NHS Trust
Address
Hatfield Business Park
27 The IO Centre, Hearle Way
Hatfield
AL10 9EW