Job summary
South King Street Medical Centre is
looking for an enthusiastic, Part Time Reception Administrator to join our dynamic and
friendly team.
If you are interested in the role, we would like to hear from you.
For informal enquiries please contact: [email protected]
You can either apply on NHS Jobs or send your CV to:
[email protected]
Main duties of the job
We require a Receptionist / Administrator to join our team to provide and maintain high standards of patients care as well as reception and administrative tasks. The successful candidate will enjoy working as part of a dedicated team, with the added satisfaction of working for an organisation committed to the care and wellbeing of others.
Previous experience working in the NHS is desirable although not essential. Excellent interpersonal skills, good IT skills, excellent telephone manner and good communication skills are essential to the role. The candidate will need to have a flexible working approach and have the ability to work with a wide range of professionals, patients, colleagues and outside agencies.
About us
We are a well-established two GP Partner practice, delivering a wide range of services to our 6500 patients with the support of a Locum GP, Nurse Practitioner, Nurse Prescriber, Pharmacist , Practice Nurse, Health Care Assistant and our Admin / Reception teams. South King Street is also part of a strong Primary Care Network (PCN) comprising of 3 practices in the neighbourhood, called Blackpool Central West Primary Care Network.
Please note that should this vacancy attract sufficient interest it may be necessary to close the vacancy at an earlier date. We therefore suggest that you apply at an early stage to avoid disappointment.
Job description
Job responsibilities
JOB TITLE: RECEPTIONIST -
ADMINISTRATOR
REPORTS TO: Management Team
HOURS: 30 per week
Shift Pattern
Monday: 11.30 am
6.30 pm (30 minutes Lunch)
Tuesday: 1.30 pm
8.00 pm (30 minutes Lunch)
Thursday: 8.00 am
5.30 pm (30 minutes Lunch)
Friday: 09.30 am 6.30 pm (30 minutes Lunch)
Job Summary:
Receive, assist and direct patients in
accessing the appropriate service or healthcare professional in a courteous,
efficient and effective way.
Provide general assistance to the Practice
team and project a positive and friendly image to patients and other visitors,
either in person or via the telephone.
Job Responsibilities:
Reception:
- Signposting
patients and consulting with members of the Practice team
- Making patient
appointments or answering patient queries face-to-face
- Handing
completed repeat prescriptions to patient and checking names and address.
- Be able to cover
all reception positions as necessary
- Process
appointment requests for future appointments from patients by telephone
and in person
- Deal with visit
requests
- To take
telephone calls from patients about appointments and queries
- Accept test
samples from patients and deal with accordingly
- Advise patients
of relevant charges for private work (Non-General Medical Services),
accept payment and issue receipts for same
- maintain patient
confidentiality at all times
- Provision of refreshments for staff and
visitors as required; setting up for meetings, participate in washing
dishes and keeping the kitchen area clean and tidy
- Keeping the reception area, notice-boards and
leaflet dispensers tidy and free from obstructions and clutter
Premises:
Open
up premises at the start of the day when first to arrive, de-activate alarm and
make all necessary preparations to receive patients
When
last to leave, at the end of the day, ensure that the building is totally
secured, internal lights are off and the alarm activated
Administration:
- To have a
thorough knowledge of all Practice procedures
- To work in
accordance of written protocols
- Check and
complete tasks as required
- Check Docman and
complete Docman tasks
- E-mail, Scan and
Photocopy as requested
- Process patients
change of address computer data and medical records (have knowledge of Practice
area)
- Process repeat
prescription request in accordance with Practice guidelines.
- To assist with
GP/ Health Professionals queries as requested
- Read
Coding clinical / non clinical data information into the practice clinical
system
- Auditing
data collection standards in the practice
- Monitoring
progress of notes summarising / amalgamation of medical records
- Filing
and retrieving paperwork
- Troubleshoot
clinical database
- Support and
guide members of staff in the use of the computer system
- Ensure security
of data at all times - GDPR compliant
Other Tasks:
- Clear rooms
after surgeries
- Check and
restock clinical rooms with stationery stock on a regular basis
- Ensure building
security have thorough knowledge of doors/windows/alarm
- To action policies
and procedures
- Chaperone, as
requested
- Any other tasks
allocated by managers
- Complete Mandatory
training to update knowledge and skills
- Undertake any
other additional duties appropriate to the post as requested by the
Partners or the Practice Manager
Competencies:
- Sound knowledge
of Windows and MS Office and Practice clinical system (EMIS Web)
- Awareness of
data security requirements
- Good verbal and
written communication skills
- Problem solving
skills
- Flexible
approach and team player
Confidentiality:
- In the course of
seeking treatment, patients entrust us with, or allow us to gather,
sensitive information in relation to their health and other matters. They do so in confidence and have the
right to expect that staff will respect their privacy and act
appropriately
- In the
performance of the duties outlined in this Job Description, the
post-holder may have access to confidential information relating to
patients and their carers, Practice staff and other healthcare
workers. They may also have access
to information relating to the Practice as a business organisation.
All such information from any source is to be regarded as strictly
confidential
- Information
relating to patients, carers, colleagues, other healthcare workers or the
business of the Practice may only be divulged to authorised persons in
accordance with the Practice policies and procedures relating to
confidentiality and the protection of personal and sensitive data
Health & Safety:
The post-holder will assist in promoting and
maintaining their own and others health, safety and security as defined in the
Practice Health & Safety Policy, to include:
- Using personal
security systems within the workplace according to Practice guidelines
- Identifying the
risks involved in work activities and undertaking such activities in a way
that manages those risks
- Using
appropriate infection control procedures, maintaining work areas in a tidy
and safe way and free from hazards
- Reporting
potential risks identified
- Keeping own work
areas and general / patient areas generally clean, assisting in the
maintenance of general standards of cleanliness consistent with the scope
of the job holders role
- Undertaking
periodic infection control training (minimum annually)
- Reporting
potential risks identified
- Demonstrate due
regard for safeguarding and promoting the welfare of children
Equality and Diversity:
The
post-holder will support the equality, diversity and rights of patients, carers
and colleagues, to include:
- Acting in a way
that recognises the importance of peoples rights, interpreting them in a
way that is consistent with Practice procedures and policies, and current
legislation
- Respecting the
privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a
manner which is welcoming to and of the individual, is non-judgmental and
respects their circumstances, feelings priorities and rights
Personal/Professional Development:
The
post-holder will participate in any training programme implemented by the
Practice as part of this employment, such training to include:
- Participation in
an annual individual performance review, including taking responsibility
for maintaining a record of own personal and/or professional development
- Taking
responsibility for own development, learning and performance and
demonstrating skills and activities to others who are undertaking similar
work
Quality:
The
post-holder will strive to maintain quality within the Practice, and will:
- Alert other team
members to issues of quality and risk
- Assess own
performance and take accountability for own actions, either directly or
under supervision
- Contribute to
the effectiveness of the team by reflecting on own and team activities and
making suggestions on ways to improve and enhance the teams performance
- Work effectively
with individuals in other agencies to meet patients needs
- Effectively
manage their own time, workload and resources
Communication:
The post-holder
should recognise the importance of effective communication within the team and
will strive to:
- Communicate
effectively with other team members
- Communicate
effectively with patients and carers
- Recognise
peoples needs for alternative methods of communication and respond
accordingly
Contribution to the Implementation of
Services:
The
post-holder will:
- Apply Practice
policies, standards and guidance
- Discuss with
other members of the team how the policies, standards and guidelines will
affect own work
- Attend meetings
when required
Person Specification
Qualifications
Essential
- Good standard of general education
- Qualification/Understanding of Microsoft Office
- Practical experience of working with others
- Experience of using own initiative
- Experience in good customer service
- Excellent communication skills
- Excellent IT and Keyboard skills
- Empathy/understanding of role
- Internet/Emails
- Time Management
- Interpersonal skills
- Planning and organising
- Team working
- Self motivated
- Flexibility
- Confidentiality
- Ability to use own judgement, resourcefulness and common sense
- Ability to work without direct supervision and determine own workload priorities
- Ability to work as part of an integrated multi-skilled team
- Pleasant and articulate
- Able to work under pressure
- Able to work in a changing environment
- Able to use own initiative
- Flexibility of working hours/able to work at the desired times in line with the needs of the practice
Desirable
- Experience of working within a GP Reception environment
- Practical experience of computerised recording systems
- EMIS Web experience
- Medical Terminology
- Experience of working in a Primary Care setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Medical Centre
Address
Doctors Surgery
25 South King Street
Blackpool
Lancashire
FY1 4NF