Job summary
If you wish to be offered on a secondment basis, you will need your line managers approval for the secondment prior to going to interview.
Do you share our Health Board values; Caring for each other; working together; always improving? If so we would love for you to come and work for Swansea Bay University Health Board.
The Medical Workforce Team are looking for an enthusiastic and self-motivated individual with a passion for creativity to join their team on a permanent basis as a Medical Workforce Administrator.
You will be responsible for producing high quality training guides and delivering training sessions for the eJob planning system. Supporting with the various functions of the Medical and Dental workforce team delivering a high quality service across all the Service Groups within Swansea Bay University Health Board.
The successful candidate will contribute towards an atmosphere that is conductive to good client relations, particularly with regard to inter-personal skills and communication. They will also ensure compliance with Policies & Procedures as identified by Swansea Bay UHB.
Acting as system administrator for the eJob Planning system, providing advice, face-to-face and virtual training to Clinicians and managers across the HB, technical support and maintaining user accounts as required. Providing a high quality customer focused recruitment service for the Health Board throughout and in accordance with best practice, regulations and employment legislation.
Main duties of the job
This role will work closely with the eJob planning manager and theMedical Workforce team. This role will suit a person with a methodical approach to problem solving, who has a flexible approach to work and shows initiative in achieving objectives.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications and / or Knowledge
Essential
- Educated to diploma level/vocational level 4 or able to demonstrate the equivalent level of knowledge, skills and experience.
- Working knowledge of employment legislation, good practice and current developments in Workforce Practices.
- Understanding of the Principles of confidentiality.
Desirable
- CIPD Qualified Level 3 or equivalent
- Working knowledge of Internal IT information systems
Experience
Essential
- Office and administration experience.
- Experience of Computer software packages, i.e. Excel, Word.
- Experience of maintaining an electronic system.
- Experience in a HR environment.
Desirable
- Familiar with the Medical & Dental Staff Terms and Conditions
- Experience of working within a Medical HR/Recruitment Department
- An understanding of pay procedures.
- Experience of interpreting and relaying Medical Terms & Conditions of Service.
Skills
Essential
- Ability to work autonomously and be able to use own initiative to make decisions based on evidence provided. May seek managers guidance if necessary.
- Ability to work within current working procedures and policies and propose any necessary changes.
- Ability to maintain concentration with regular interruptions.
- Ability to manipulate large amounts of information to be used in the preparation of reports.
- Self awareness resulting in consistency in performance for self and team.
- Ability to communicate effectively with staff at all levels in the organisation both verbally and in written format using tact and patience when trying to overcome barriers.
- Ability to prioritise work to work to meet deadlines.
- To be able to work as part of a Team and independently.
- Excellent Computer / Keyboard skills.
Personal Attributes
Essential
- The ability to travel between sites in a timely manner.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants .
Employer details
Employer name
Swansea Bay University Health Board
Address
SBU Headquarters Baglan
Neath / Port Talbot
SA12 7BR