Job summary
You will facilitate the smooth running of the patient journey by ensuring that coordinated administrative processes are in place. This will include managing a list of patientsand full administrative support to the Local Cancer Multidisciplinary Team Meetings. Proactive monitoring and tracking of the cancer patients ensuring that their journey is processed in a timely and efficient manner, in line with Cancer Waiting Times. Working closely with other hospitals departments to ensure appointments and investigations are arranged in a timely fashion.
The Trust is responsible for tracking thousands of cancer patients across the pathways. This requires diligence, patience and good communication skills to expedite diagnostic tests, procedures & treatments, both within the Trust and other partner organisations.
The successful candidate must have excellent attention to detail and good organisation skills. They must be confident in speaking with staff members from a range of multi-disciplinary teams and support the coordination of meetings including live typing of clinical discussions.
Team work is an integral part of the role, the ability of team members to work together toward a common goal, communicate effectively, anticipate and meet each other's demands, and inspire confidence, resulting in a coordinated collective action.
We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns.
Main duties of the job
Multidisciplinary Team Trainee (MDT) Facilitator
Band 3 - rising to Band 4 after 6 months.
The post holder will be responsible for attending weekly MDT meetings and PTL tracking meetings and expediting the tracking of cancer patients.
Produce a list of patients to be discussed at the weekly MDT, including all necessary clinical information such as Radiology and Pathology results.
Ensure diagnostic investigations are carried out in a timely manner and the results of such are made available as soon as possible to clinicians. Track and guide (virtually) the patient through the hospital system ensuring there are no system delays which will prevent the patient achieving the cancer waiting time targets.
Collect clinical information at the MDT such as staging information and pathology.
Be responsible for identifying and resolving delays in the patient pathway. Where this is not possible, ways forward to be discussed and agreed with the Divisional Manager and Cancer Performance Manager.
Ensure Cancer Waiting Time Targets are fully integrated into the function of the MDT meeting and that Clinicians have a full understanding of what is required in relation to the targets.
Ensure all data in relation to the patient journey is input onto SCR (Somerset Cancer Register) the Cancer Services database. Highlight any regular system bottlenecks and contribute ideas to resolve these.
Work closely with the Cancer Performance Manager to continually improve the patient journey.
About us
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff
Our Mission is to provide outstanding care for people in ways which matter to them, and our vision is Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees.
Job description
Job responsibilities
The post holder will be responsible for attending weekly MDT meetings and PTL tracking meetings, and expediting the tracking of cancer patients.
On advice from the Consultants and Clinical Nurse Specialists, produce a list of patients to be discussed at the weekly MDT, including all necessary clinical information such as Radiology and Pathology results for the patient that is required for the MDT discussion.
At the weekly PTL meetings, the post holder will ensure the accurate recording of each patient case & ensure that any actions are completed in a clear and timely manner.
Ensure diagnostic investigations are carried out in a timely manner and the results of such are made available as soon as possible to clinicians.
Be responsible for identifying patients coming into the Trust referred either via the fast track or other routes (at positive histology)
Track and guide (virtually) the patient through the hospital system ensuring there are no system delays which will prevent the patient achieving the cancer waiting time targets.
Collect clinical information at the MDT such as staging information and pathology.
Be responsible for identifying and resolving delays in the patient pathway. Where this is not possible, ways forward to be discussed and agreed with the Divisional Manager and Cancer Performance Manager.
Ensure Cancer Waiting Time Targets are fully integrated into the function of the MDT meeting and that Clinicians have a full understanding of what is required in relation to the targets.
Ensure all data in relation to the patient journey is input onto SCR (Somerset Cancer Register) which is the Cancer Services database.
Highlight any regular system bottlenecks and contribute ideas to resolve these.
Work closely with the Cancer Performance Manager to continually improve the patient journey.
Be able to identify and advise clinical teams on when adjustments can be made to the patient journey, ensuring these are documented on the PTL and the Cancer Database SCR
Person Specification
Education, Qualifications
Essential
- General education to GCSE standard or equivalent, including English and Maths
Desirable
- RSA level 2 word processing or equivalent experience
Knowledge
Essential
- At least 6 months NHS experience within the last 2 years
- At least 2 years admin or secretarial experience within the last 2 years
- Experience of working to deadlines and targets
- Good Knowledge of PAS
- Experience of dealing with telephone enquiries
- Understanding of Confidentiality
- Previous computer experience In a Windows environment
- Experience of working with staff at all levels
Skills
Essential
- Good numeracy and literacy skills
- Competent keyboard skills
- Excellent communication skills
- Good organisational skills
- Ability to prioritise and effectively accommodate ad hoc demands to existing workload
Desirable
- Ability to demonstrate a knowledge and understanding of the Cancer Strategy
- Ability to work without supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Dorset County Hospital NHS Foundation Trust
Address
Vespasian House
Dorchester
DT1 1TG