Job summary
The postholder will:
Manage the Pharmacy Business Team service to ensure prompt, efficient, cost effective procurement of medication, services and sundries in line with departmental procedures, Trust clinical and financial guidelines, national polices and guidelines and in accordance with current legislation.
Manage, develop and maintain the Pharmacy Electronic Stock Control System on a daily basis and co-ordinate all aspects of Information Technology associated with the Pharmacy department. This includes the development, installation and support of new and existing systems, providing documented training and a point of contact between the Pharmacy department, the wider Trust and software suppliers, negotiating with IT providers and project management of upgrades and installations.
Serve as a central point of communication between clinicals teams, Finance, contracts and commissioners, ensure accurate data submission to the appropriate commissioner based on updated guidance.
Actively participate in horizon scanning by consulting with local specialities on the future usage and financial impact of new therapies.
Provide accurate and timely financial and statistical information for pharmacy staff, finance, commissioners and service customers external to the Pharmacy and the Trust.
Main duties of the job
The postholder will:
Manage the Pharmacy Business Team service to ensure prompt, efficient, cost effective procurement of medication, services and sundries in line with departmental procedures, Trust clinical and financial guidelines, national polices and guidelines and in accordance with current legislation.
Member of Pharmacy Senior Leadership Team (SLT)- Representation at weekly meetings and undertaking tasks as appropriate.
Ensure high cost drugs prescribed and administered in the Trust comply with local and national commissioner intentions and agreed contracts.
Serve as a central point of communication between clinicals teams, Finance, contracts and commissioners, ensure accurate data submission to the appropriate commissioner based on updated guidance.
Actively participate in horizon scanning by consulting with local specialities on the future usage and financial impact of new therapies.
Provide accurate and timely financial and statistical information for pharmacy staff, finance, commissioners and service customers external to the Pharmacy and the Trust.
Oversee the delivery of commissioner and Trust CIPs pertaining to pharmacy and Tariff Excluded medicines, ensuring data is collected and submitted on time.
Oversee the annual data collection and submission for Pharmacy NHS benchmarking
Be the primary trust contact for Homecare service.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.
We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.
We can offer you the full range of NHS benefits/discounts and in addition:
- Excellent pension scheme and annual leave entitlement
- On-site Nurseries
- On-site staff cafes
- On-site parking
- Support in career development
- Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
For more information about a career at ASPH please visit:www.asph-careers.org
Job description
Job responsibilities
Leadership, Managerial and Service Improvement
Contribute to Pharmacy Senior Team, including input in decision making for pharmacy service and external teams or departments.
Provide line management to all members of the Pharmacy Business Team in their duties to ensure procurement activities are delivered efficiently, utilising IT solutions where possible and rationalisation of information kept.
Responsible for overseeing training plans for all new and rotational Business Team staff
Facilitate problem solving and engagement between pharmacy, finance, clinical staff and commissioners to ensure Tariff Excluded Drugs are used according to NICE guidance and locally agreed prescribing pathways.
Identify and implement IT solutions to pharmacy projects including Procurement and Electronic Invoicing. Developing IT solutions in liaison with providers to ensure that systems meet the needs of the Pharmacy Department.
Support pharmacy staff education and training in the role of NVQ Assessor and Internal Verifier
Review and audit pharmacy processes and data to identify causes of variation and recommend potential improvements to efficiency.
Responsible for the recruitment and development and line management of staff in the Pharmacy Business Team.
Follow HR disciplinary and performance management procedures for line managed staff in line with trust procedures.
Finance, Commissioning and Tariff Excluded Drugs
Responsible for accurate in-system flagging of Tariff Excluded Drugs and providing month-end reports in the format required for trust finance to produce the Minimum Data-Set (mds) required by commissioners.
To provide High Cost Drugs information from the pharmacy stock control system, Epact (FP10 data) and other sources and support the Finance Department to ensure that the Trust receives monies due.
To be familiar with annual and mid-year changes to commissioning and ensure that the pharmacy stock system reflects changes to allow accurate reporting for preparation of invoices to the commissioners.
Work with commissioners, finance, contracts, clinicians, Divisional Managers and Divisional Lead Pharmacists to analyse current usage and spend data for Tariff Excluded Drugs to provide rationalised horizon scanning for future years.
Utilise current data to monitor actual drugs spend and usage against previous horizon scanning to produce a narrative where variance exists.
Devise specialist reports to monitor Tariff Excluded Drug values and their potential impact on the Trust. This includes production and interpretation of management and financial data and performance indicators as directed by the Chief Pharmacist. This involves creating and validating information within spreadsheets and databases.
Responsible for managing funding approval requests initiated within the trust for the use of Tariff Excluded Drugs, using the national and local commissioner mandated Blueteq online database. Where a commissioner does not utilise Blueteq to monitor compliance with NICE guidance, the post-holder ensures that in-house auditable records are kept.
Report on the impact of changes to the commissioning requirements of the Cancer Drug Fund (CDF), Specialist Commissioning Group (NHS England) and Clinical Commissioning Groups (CCGs) and highlight issues to relevant prescribers.
Responsible for advising the department and the wider organisation on how National and Regional procurement and clinical guidelines should be interpreted with regards to financial impact, funding routes and trust approval pathways for medication.
To act as delegated budget holder for the departmental budget, including sign off of pharmaceutical orders, timesheets and capital spend as appropriate.
Purchasing, Medicines Invoice Payment, and Sales Invoices
Ensure Pharmacy Business Team meet the requirements of the Carter Report and NHS IT Strategy.
Ensure invoices are paid in a timely manner, resolving disputes effectively and providing mediational support where required. Actively seeking out process improvement opportunities.
Responsible for ensuring the successful weekly upload of accounts payable (AP) information to SBS Oracle.
Responsible for ensuring invoice requests for medicines sales and pharmacy support activities are requisitioned to service level and ad-hoc customers.
Partnerships and Collaborative Working
Communicate and manage cross-charging of outsourced tailor made parenteral medicines procured via the partnership with Royal Surrey County Hospital (RSCH) and other trusts where applicable.
Communicating estimated monthly invoice values to RSCH and the trust finance team to enable a timely invoicing process and appropriate accruals.
Technology or System Support
Oversee training, accessibility and the development of user roles for the pharmacy stock control system, dispensing robot and prescription tracker
Develop and maintain procedures for the pharmacy IT systems, medicines purchasing and invoicing.
Ensuring the efficient operation of the current integrated EMIS Hospital Pharmacy stock control system, including maintaining standalone functions for use in the event of systems failure. Liaise with the system supplier, network providers and others as necessary to overcome difficulties in the operation of the system.
Create cost centres and consultants on EMIS Hospital Pharmacy liaise with finance and specialty managers and PAS (patient administration system) administrators to ensure these are correctly linked to Directorates and Specialty cost centres and PAS interface codes.
Check accuracy of new drug entries, amendments and patient details on the pharmacy systems to ensure that systems of work are clinically safe and effective to use.
Responsible for co-ordinating the daily system backup and regular housekeeping tasks, system integrity checks and other software tasks as appropriate.
Maintain and develop the use of the Pharmacy automated dispensing system.
Authorise orders and payments for the purchase of IT hardware, software, upgrades and maintenance.
Project manage IT systems installations and updates; including negotiating with IT providers and authorisation of orders and payments for the purchase of IT hardware, software, upgrades and maintenance, staff resourcing for training and implementation and scheduling of work to fit in with the needs of the department.
Attend external User Group meetings for pharmacy as required.
Reporting
Produce routine reports for distribution to finance, senior pharmacy staff and external organisations as required.
Compile reports on pay and non-pay expenditure
Produce ad hoc reports for auditing and other purposes.
Analyse and interpret complex data and provide it in a format that meets the requester needs, linking with other Trust activity information to provide insight into pharmacy data and using external sources to provide efficiency and quality benchmarks.
Produce pharmacy responses to Freedom of Information Requests regarding drug usage and spend.
Use the prescription tracker database to produce statistical reports to enable analysis of workload and prescription turnaround times.
Communications and Engagement
Liaise with the Clinical Lead Pharmacists, Divisional Pharmacists, Service Managers, clinicians and specialist nurses to analyse and interpret expenditure on drugs and to highlight cost pressures relating to drug expenditure for feedback to Divisional Pharmacists and the Drugs & Therapeutics Committee.
Lead on process reviews with the specialty clinician leads, service managers and others involved.
Act as a first point of contact for trust specialty teams wishing to apply for funding for Tariff Excluded Drugs.
Ensure all changes to commissioning are communicated to the relevant clinical teams.
Oversee training and the writing of procedures for utilising the various funding request systems which are used by staff inside and outside of the pharmacy department.
Work with Health Informatics and Finance to implement automated links between Pharmacy systems and other Trust systems such as Service Line Reporting.
Report on the impact of clinical polices annual prioritisation plan and highlight issues to relevant prescribers and other interested parties.
Homecare Medicines
Manage processes and team functions for homecare to ensure that:
Tariff-Excluded medicines provided via homecare receive appropriate commissioner funding for the duration of the prescription period.
Homecare prescriptions are recorded electronically on the Pharmacy Prescription Tracker and that electronic copies of the prescriptions are made available on the trust shared Teams drive
Tracker records and electronic prescriptions are made available to the clinical teams
Contribute to quarterly Key Performance Indicator review meetings with homecare providers, including feeding back areas for improvement and complaints.
Liaise directly with homecare providers to manage the transfer of groups of patients to alternative therapies, for example biosimilars, or to alternative providers.
Set up and review contracts and SLAs with homecare providers.
Ensure Homecare providers are notified in a timely manner of any contract price changes.
Person Specification
Qualifications
Essential
Experience
Essential
- Intermediate/Advanced skills with Microsoft Excel and databases.
- Able to interpret high volumes of data and present to varied audience.
Desirable
- Knowledge of Ascribe Pharmacy system.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants .
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website .
Employer details
Employer name
Ashford & St. Peter's Hospitals NHS Foundation Trust
Address
St Peters Hospital
Chertsey
KT16 0PZ