Job summary
An exciting opportunity has arisen for a People and Culture Team Administrator to join NHS Kent and Medway's PeopleStrategy team, on a secondment basis.Working with colleagues within the ICB and stakeholders across the system, including NHS Trusts, Primary Care, Social Care andNHS England.The postholder will be responsible for supporting the delivery of the Kent and Medway People Strategy 2023 - 2028 by providingeffective administration and project support to managers and leads within the People Strategy Team.We are looking for someone with experience in administrative tasks and involvement in projects. An ideal candidate should beproactive, open to learn, manage competing demands and an excellent communicator.The team promotes flexible, and hybrid working and strives to ensure we attain our system ambition of making Kent andMedway a great place to live, work and learn.We highly encourage applications from candidates who may want to apply for this position on a part time basis or on reducedhours basis.
Main duties of the job
The main responsibilities of the role will be supporting the team with the administrative tasks and managing records of thePeople Strategy Team's projects.This will include minute taking; accurately recording information and actions from sensitive and complex meetings, organisingmeetings, events and providing relevant updates to stakeholders.The post holder will manage databases, distribution lists, maintain logs and manage the team mailbox. The postholder shouldalso be proactive, manage competing demands and be able to work within a team and support the achievement of the teamgoals.The ideal candidate should also have experience in producing and maintaining high quality documents, plans and simpledatabases using Word, Excel, and PowerPoint.The postholder will report to the People and Culture, Business Manager role supporting the Kent and Medway PeopleProgramme.
About us
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement which will not mean sacrificing time for personal interests or family commitments. We aim to support you to work flexibly in a way that will suit you and us.
We work with staff to agree objectives through regular supervision, annual appraisal, and access to training opportunities.
We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age or sexual orientation.
Job description
Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
If you need an application form in an alternative format please let our recruitment team know so they can help you with this.
All information you supply on your application should, to the best of your knowledge, be true and accurate.
Person Specification
Experience
Essential
- Previous experience working autonomously and proactively as an administrator within a complex environment with multiple stakeholders.
- Previous experience of working within projects
- Experience managing complex meetings/workshops including, minute taking, summarising notes and actions.
Additional
Essential
- Clear Communication skills with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to stakeholders.
- Excellent administrative and organisational skills
- Understanding of and commitment to equality of opportunity and good working relationships
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
NHS Kent and Medway Integrated Care Board
Address
Gail House
Maidstone
ME15 6NB