Job summary
Please note: This role is not eligible for visa
sponsorship, and the successful candidate must have the right to work in the
UK.
Are you ready to make a real impact in the HR landscape? We
are looking for an enthusiastic HR Administrator to join our team, playing a
pivotal role in the daily administration of HR functions at DHC. You will
support the HR Manager in ensuring that all administrative tasks are completed
to a high standard, following our set processes.
Although the main focus will be on supporting the recruitment
process, including completing pre-employment checks and onboarding new starters,
you will be involved in all aspects of HR admin. An interest in and passion for
successful recruitment is essential. Our ability to provide exceptional
healthcare services depends on having suitably qualified and experienced staff
at every level. You'll be instrumental in helping DHC managers recruit new
staff efficiently and effectively, ensuring we continue to deliver top-tier
services.
You will contribute to providing a comprehensive HR service
that equips managers, employees, and contractors with best practices to
cultivate a high-performance culture. This role requires a proactive approach,
with the ability to use your initiative to manage, prioritise, and organise
your time effectively while maintaining the confidentiality and security of HR
data.
Main duties of the job
We are looking for a candidate with experience in a similar
role within a comparable industry or sector, particularly one that prioritises
compliance with external regulations regarding the employment of staff and
contractors.
You will provide robust HR administration spanning the
entire employee lifecycle, focusing on recruitment, pre-employment checks,
onboarding arrangements, inductions for new hires, and drafting HR documents.
Additionally, you will be supporting other HR projects and processes.
We welcome applications from individuals looking to advance
their HR careers, especially those who are currently studying for CIPD
qualifications or are partway through their studies.
Location:
This role is based at DHC's Head Office in
Redhill. A minimum of three days per week in the office is required, with the
opportunity for some hybrid working if desired.
We may screen and shortlist suitable candidates as applications are received. We reserve the right to close this vacancy early and without notice if we receive a sufficient number of applications or if we fill the position. Therefore, we encourage early applications to avoid disappointment.
About us
DHC is a GP Federation, dedicated to
supporting general practice in Surrey by providing high-quality healthcare. By
working together, we develop health services that help our patients stay well,
are efficient and meet the needs of our local stakeholders. We place people at
the centre of everything we do. We provide a wide range of quality healthcare
services including elective care, Talking Therapies, community healthcare which
we integrate and co-ordinate with primary care.
We are registered with the CQC (Care
Quality Commission) and are an accredited AQP (Any Qualified Provider). We
value our team and provide strong leadership with great professional
development, in a fun and friendly environment.
DHC is working at the centre of the
local health system to evolve and deliver integrated care and that requires
strong partnerships with many organisations. In all of our services, we aim to
put the patient at the centre of their care, make sure our services are easy to
access by local patients and reduce waiting times for patients. We are well
placed to influence the wider system in making good choices for our population.
Benefits:
Competitive salaries and career
development
A great place to work
Potential for flexible working and
buying or selling leave
NHS Pension scheme and a minimum of
27 days annual leave (plus Bank holidays)
DHC actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all.
Job description
Job responsibilities
The
HR Administrator plays a crucial role in the day-to-day administration and
development of HR within the organisation, helping the HR Manager ensure that
administration tasks have been completed accurately and to required standard.
The
HR team at DHC is responsible for managing the organisation's entire HR
function. Over the past 5 years, the
organisation has grown to nearly 300 employees and provides healthcare services
to approximately 120,000 patients within Surrey.
The
HR Administrator will focus primarily on recruitment, pre-employment checks and
on-boarding, although the scope includes administrative duties spanning all
aspects of HR management.
The
HR team is crucial in supporting DHC managers to smoothly, efficiently and
rapidly recruit new staff to deliver exceptional service.
The
expectation will be to help maintain existing HR systems and processes to the
highest standard and identify, recommend and implement any changes that will
develop and improve the current HR service offering, both within DHC and to the
Primary Care Networks within our GP federation.
This
role will support providing a comprehensive HR service that ensures that
managers, employees and contractors are equipped with best practice HR services
and systems to foster a high-performance culture. This
requires the post holder to be a self-starter with very strong time management
skills, able to cope with a busy and varied workload. To be successful in the role you need to be proactive
and wherever possible, use initiative, managing, prioritising, planning and
organising their own time whilst maintaining confidentiality and security of HR
data at all times.
Person Specification
Experience
Essential
- Previous successful experience in a similar role in an HR department
- Used HR systems effectively to record information accurately DHCs HR system is People
- Experience of running HR reports and providing HR statistics
Desirable
- Employment in similar industry/sector focussed on compliance with external regulations relating to employment of staff and contractors
Knowledge
Essential
- Well-versed in use of Microsoft Office (Excel, PowerPoint, and Outlook)
- Commitment to Continuing Professional Development
Desirable
- Knowledge of the NHS and working practices
- Governance in an NHS/HR context
Skills and Aptitudes
Essential
- Able to multi task and deal with a busy workload with priorities sometimes changing
- Willing to take responsibilities for own learning and development, particularly during own induction period whilst learning HR processes and systems
- Able to work independently and be solutions focused whilst ensuring managers are updated on progress
- Very organised, working calmly and efficiently
- Willing to be flexible, adaptable, show enthusiasm and able to multi-task whilst not losing sight of priorities
- Ability to maintain confidentiality at all times
- Excellent verbal and written communication skills
- Able to record information and undertake work accurately and also check work to ensure it is correct at all times e.g. salary and holiday calculations
- Ability/willingness to commute to other DHC sites from time to time to attend meetings, training courses etc.
- Also willing to attend virtual meetings and undertake sessions such as HR Inductions with groups of new staff either virtually or face to face.
Desirable
- Desire to develop an HR career and undertake relevant qualifications.
Qualifications
Essential
- Good standard of general education (English and Maths at GCSE or equivalent level)
Desirable
- CIPD professional qualifications or part qualified -or desire to undertake further HR qualifications and training. (Support will be provided after satisfactory completion of probation period, where there is evidence of commitment to develop own HR skills and knowledge)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Dorking Healthcare Ltd.
Address
Holmhurst Medical Centre
12 Thornton Side
Redhill
RH1 2NP