Job summary
The Women's and Children's Division is looking for a self-motivated and capable personal assistant to join their team at Whipps Cross Hospital.
The post holder will provide high quality administrative support to the Divisional Quadumvirate and the wider leadership team as required. They will prepare and support key monthly meetings, collating papers, recording minutes, and following up on actions.
The post holder will proactively manage the team's diaries and make meeting arrangements.
Previous NHS experience is not essential. Training can be provided to those who can demonstrate the core competencies and a willingness and aptitude to learn.
Main duties of the job
To provide comprehensive and proactive PA support to the Women's and Children's Divisional Leadership Team.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Experience
Essential
- Experience of working in a secretarial role or communications roles
- Attending board or management meetings, including preparation of agendas, collation of papers and quality minute taking
- Experience of working in a secretarial role or communications roles Attending board or management meetings, including preparation of agendas, collation of papers and quality minute taking Using a wide range of IT office systems Working effectively as part of a team
- Working effectively as part of a team
Desirable
- Experience of working in the NHS
Skills
Essential
- Taking the initiative and being proactive to find solutions to problems and to improve office efficiency
- A strong and enthusiastic work ethic
- Strong customer care skills
- Exceptional organisational and time management skills
- Excellent IT skills including proficiency with Microsoft Office packages
- Maintaining confidentiality and a high level of discretion and sensitivity
- Ability to work to tight deadlines and prioritise under pressure
- Excellent verbal and written communication skills, including a good telephone manner
- Able to work and communicate effectively with Directors and other senior staff Ability to rapidly develop strong working relationships and gain the confidence of others
Desirable
- Social media skills
- Creative design skills
Knowledge
Essential
- General knowledge of the NHS and issues affecting the service
Desirable
Qualifications
Essential
- Educated to 'A' level standard or equivalent level of experience
Other
Essential
- Able to identify and address personal development needs
- Willingness to work occasionally outside normal hours to meet deadlines and attend meetings
- Can demonstrate 'WeCare' values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants .
Employer details
Employer name
Barts Health NHS Trust
Address
Whipps Cross Hospital
London
E11 1NR