Job summary
THIS ADVERT IS ONLY OPEN TO THOSE CURRENTLY EMPLOYED BY MID AND SOUTH ESSEX, HERTFORDSHIRE AND WEST ESSEX, SUFFOLK AND NORTH EAST ESSEX ICBS, ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST AND MID AND SOUTH ESSEX UNIVERSITY NHS FOUNDATION TRUST.
2 years secondment.
The three Integrated Care Boards covering the county of Essex (Mid and South Essex, Hertfordshire and West Essex, and Suffolk and North East Essex) are creating a new collaborative Inquiry Taskforce to manage and respond to the Lampard Inquiry. This statutory inquiry will review the deaths of mental health inpatients between 2000 to the end of 2023 in Essex. It will likely be far reaching, requesting evidence from families and service users, providers, and commissioners, within the health and care sector of Essex. It is likely to be emotive and deal with sensitive and confidential issues. Terms of reference for the inquiry are set out here Terms of Reference - The Lampard Inquiry - investigating mental health deaths in Essex
We are looking for highly motivated individuals, initially, to form the Inquiry Taskforce. It will be led by a newly created Deputy Director who will report directly to a pan-ICB Executive Group. The Deputy Director will be supported by a Lead Programme Management Officer and a dedicated administrator.
If you would like a further discussion, please do not hesitate to contact either: [email protected] or [email protected].
Main duties of the job
You will need to be organised, persistent, patient, empathetic, and have excellent communication skills. The Team will be housed within the Clinical Leadership and Innovation Directorate of the Mid and South Essex ICB and the roles will be a mixture of remote and on-site working. You will be expected to travel to the 3 ICB headquarters, on occasion.
Some duties of the role are as follows:
- Responsible for decisions made during the course of duties, seeking guidance and escalating issues where appropriate
- Assist with the delivery of project plans and workstreams, as directed by line manager and raising any issues with delivery to line manager
- Required to supervise less experienced team members and demonstrate how to perform tasks within the remit of their role
- Responsible for the monitoring of one or more budgets
- Respects confidentiality and deals sensitively with clinical and non-clinical information and documentation.
- Flexible in approach and ability to problem solve
- Good communicator with the ability to interact with multiple people and teams across different ICBs
Full details about the role can be found on the attached Job Description.
About us
Mid and South Essex ICB is a statutory organisation responsible for the planning and delivery of local health and care services, across Mid and South Essex and is part of the wider integrated care system. Integrated Care Systems (ICSs) are partnerships of health and care organisations that come together to plan and deliver joined up services and to improve the health of people who live and work in their area. The headquarters for the organisation is Phoenix Court, Basildon, but there is a hybrid model of working, which includes working across Mid and South Essex and home working.
We are passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that the different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better patient outcomes. We welcome applications regardless of peoples age, disability, sex, gender, identity and gender expression, sexual orientation, race or ethnicity, religion or belief. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustment for people who have a disability. We would also encourage applicants to raise any personal circumstances they would like us to be aware of so that we can consider possible adjustments.
Unfortunately, the organisation does not have a Sponsorship licence.
Job description
Job responsibilities
ROLE PURPOSE / SUMMARY
The Mid and South Essex Integrated Care System will comprise the Integrated Care Board (ICB), which is the statutory body for the NHS, and the Integrated Care Partnership (ICP), which is a committee of the ICB, and brings together key health, care, community and voluntary sector organisations across the area.
The ICS has a bold ambition to deliver improved outcomes for our 1.2m population through our four Alliances, and we are placing clinical and professional leadership and the voice of our residents at the heart of realizing this ambition.
You will provide administrative support to the ICB and will be based within the Clinical Leadership and Innovation directorate. The directorate has a broad portfolio overseeing the delivery of core clinical services, medicines optimisation and all aspects clinical leadership.
This administrative role will form part of the ICB Lampard Inquiry taskforce within the directorate. The Lampard Inquiry is a statutory public inquiry, investigating the circumstances surrounding the deaths of mental health inpatients within the Essex area over the last 20 years. You will report directly to the Senior PMO Manager for the taskforce. The role will support 3 ICBs (Mid and South Essex, Hertfordshire and West Essex, and Suffolk and Northeast Essex) but will be hosted by the MSE ICB. The role is critical in supporting the 3 ICBs prepare and respond to their statutory responsibilities regarding the Lampard Inquiry.
The role will be a combination of hybrid and face-to-face working with the main offices being based at Phoenix House in Basildon. Depending on the level of need, you will also be expected to support general administrative duties across the ICB as required.
COMPETENCY BASED KEY DELIVERABLES
- Responsible for decisions made during the course of duties, seeking guidance and escalating issues where appropriate
- Assist with the delivery of project plans and workstreams, as directed by line manager and raising any issues with delivery to line manager
- Required to supervise less experienced team members and demonstrate how to perform tasks within the remit of their role
- Responsible for the monitoring of one or more budgets
- Seeks best value for money within own area of work
- Respects confidentiality and deals sensitively with clinical and non-clinical information and documentation.
- Flexible in approach and ability to problem solve
- Good communicator with the ability to interact with multiple people and teams across different ICBs.
Person Specification
Partnership Working / Leadership Management
Essential
- Take personal responsibility for positively contributing to a safe and inclusive culture as well as understanding how best to raise any concerns around leadership and management
- Professional and approachable manner
- Good communicator, with ability to liaise with colleagues at all levels
- Ability to work flexibly in order to meet the needs of the service.
- Ability to plan workload considering conflicting priorities and deadlines
Qualifications
Essential
- Diploma level qualification or equivalent level of experience in relevant role
- Additional training or experience to support the requirements of the role
Knowledge / Understanding
Essential
- Knowledge of administrative systems and procedures
Other
Essential
- Personal qualities of honesty and integrity.
- Possess a positive attitude
- Ability to travel to attend meetings and attend for work at several locations, including home, for the purpose of hybrid working.
Experience
Essential
- Substantial experience of working in a senior administration/secretarial environment
- Experience of arranging meetings, preparing agendas and transcribing minutes of meetings
- Experience of providing administrative and project support and developing and implementing administrative systems.
Skills
Essential
- Good communications skills using a range of methods e.g. written and verbal.
- Advanced IT skills in Microsoft applications including Word, Excel, PowerPoint and Outlook
- Advanced Keyboarding Skills
- Attention to detail
- Prioritisation and organisation skills
- Able to analyse data from databases to present summary results and/or draw conclusions
Employer details
Employer name
NHS Mid and South Essex Integrated Care Board
Address
Phoenix House
Christopher Martin Road
Basildon
Essex
SS14 3HG