Job summary
Position is part time (30 hours per week), the service must be covered Monday to Friday and negotiation will be made at interview of the split of hours with the other post holder for the correct candidate in respect of flexibility to work these hours over four days.
The Children's Safeguarding team are looking for a dynamic, friendly, organised Administrator to work alongside the current team. You will be required to ensure the provision of a comprehensive administration service to the Children's Safeguarding Team.
The Children's Safeguarding Team is an extremely busy team and the work is varied and interesting.
If you would like to be part of a well supported team with the opportunity for development then we would love to hear from you.
Main duties of the job
We are seeking to appoint an experienced individual who is able to provide a strictly confidential full administrative service making full use of electronic communication, computers and databases to support the effective delivery of the role and exercise total discretion at all times when working with the team and outside agencies. Excellent time management and communication skills are essential for this role. The role will include being party to some extremely sensitive and distressing information, the post holder should be aware of this when applying, although full support will be given at all times.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
o Between 27-33 days of annual leave plus bank holidays
o NHS pension scheme membership
o Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
o NHS Staff discounts
o Cycle to work scheme
oSalary finance - for loans, savings, budget planning and tips on managing debt
o Stockport Credit Union- for local financial advice
Job description
Job responsibilities
The job description covers the whole range of duties and responsibilities that the successful candidate will be responsible for which including the following:
Main duties of the job
We are seeking to appoint an experienced individual who is able to provide a strictly confidential full administrative service making full use of electronic communication, computers and databases to support the effective delivery of the role and exercise total discretion at all times when working with the team and outside agencies. Excellent time management and communication skills are essential for this role. The role will include being party to some extremely sensitive and distressing information, the post holder should be aware of this when applying, although full support will be given at all times.
The successful candidate will be responsible for a variety of duties including:
- Provide a full range of Administration duties to the team.
- Maintenance of databases, to record activity and compliance for the team. Support the collection of data using excel spreadsheets and shared drives.
- Dissemination of safeguarding information to internal/external professionals, as directed by senior nurses, ensuring safe methods of communication are used at all times.
- Receipt of incoming mail, telephone calls, and e-mails.
- Triage of calls to the team from professionals recording and escalating these calls as appropriate.
- Microsite administration
- To support with taking minutes at meetings. Typing of reports, agendas, general correspondence, presentational material, etc.
- Produce reports and circulate to the wider team.
- Maintenance of filing systems.
- Photocopying and collation of documents.
- Assistance with formatting rotas for the team.
- Work alongside the Vulnerable Children and Children in Our Care Teams supporting their admin function as and when needed.
- Any duties that may be assigned from time to time.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Person Specification
Education & Qualifications
Essential
- Good general education (5 GCSEs or equivalent) including English and Mathematics or equivalent experience
- ECDL or equivalent Intermediate or Advanced Level Microsoft Office WORD, EXCEL, PowerPoint qualifications or equivalent experience
Desirable
- Basic Secretarial / Business Administration Qualification
Knowledge
Essential
- Knowledge in the use of email and the internet including information governance regarding sending and receiving information securely
Desirable
- Knowledge of Safeguarding Children
Experience
Essential
- Previous clerical / secretarial experience
- Previous experience working as an administrator in a busy environment
Desirable
- Previous experience of working in a health care setting / NHS
Skills & Abilities
Essential
- Strong Computer Skills, including advanced keyboard skills, WORD, PowerPoint, Excel, Databases
- Able to work on own initiative
- Able to prioritise own workload in accordance with level of urgency and have a good understanding of time management
- Excellent interpersonal and communication skills within and outside the health organisation
- Able to record accurately
- Ability to deal with sensitive, confidential and potentially emotionally distressing information
- Able to work well within a team and work flexibly
- Telephone skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants .
Employer details
Employer name
Stockport NHS Foundation Trust
Address
Stockport NHS Foundation Trust, Stepping Hill Hospital, Treehouse Department,
Poplar Grove, Hazel Grove,
Stockport.
SK2 7JE