Job summary
To act as Personal Assistant to the GPs carrying out tasks, assisting the GPs with daily admin and referrals under the supervision of the Office Manager (Compliance). The PA will undertake a range of administrative duties supporting the GPs as well as general support to the wider team at VMC.
Main duties of the job
The following are the core responsibilities of the PA. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
- Carrying out all GP requests (i.e. sending results, booking follow up appointments, booking tests, phoning patients/ consultants)
- First point of contact between Admin & GPs
- Triage GP tasks & Docman
- Arrange interpreters if required and interpreter claims
- MCCDs/Death certs & liaise with coroner
- Cremation forms & liaise with funeral directors
- Action tasks and Docman received from admin teams & clinicians
- Ensuring the GPs action tasks/Docman/paperwork within deadlines
- Transcribing referrals & completing referral forms
- Arranging relevant 2WW samples & scans
- Sending/receiving & uploading emails
- ERS system
- Scanning of necessary documents/results
- Support with private work e.g. medicals
- Engage consult
- 2WW audits / UBRN audits
- SARS
- Continuing healthcare claims & providing records
About us
About Victoria Medical Centre
We are now settled into our ultra-modern purpose-built premises post-merger - built in 2021. We are a training practice for Foundation doctors and GP trainees, with 30,000 patients, 33 consulting rooms, 2 operating suites and a private suite. We also have a training academy, daily training huddles, clinical meetings, an active PCN. A branch surgery and separate open access mental health hub in the Foundry, both located in the towns main shopping centre.
Our aim is to improve accessibility to healthcare, working with a variety of Health Care professionals within VMC and our Primary Care Network. If you would like to work in a modern GP Practice, enjoy working with technology and keen to improve the future of Healthcare, this is the role for you.
Benefits of working at Victoria Medical Centre:
- Enrolment to the NHS Pension Scheme
- Competitive salary
- Management support
- Free access for all staff and their family to our Health and Wellbeing support programme
- Personal and professional development opportunities
- Open, caring and positive culture
- Friendly, supportive team
Job description
Job responsibilities
Full job description available upon request - main duties of the PA of GP position are detailed above.
Person Specification
Knowledge and Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills
- Polite and confident
- Forward thinker
- Working within a team
Desirable
- EMIS Clinical System - training will be given if required
Experience
Essential
- Experience of administrative duties
- Experience of working with the general public
Desirable
- Experience of working in primary care
- Experience of working in a GP practice
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Victoria Medical Centre
Address
Victoria Medical Centre
Victoria Drive
Eastbourne
East Sussex
BN20 8NH